Conditions of Participation
[conspicuum.infra .x] I.
These Conditions of Participation apply to all participants accepted into the [conspicuum.infra .x] I. residency programme.
The programme is organised by .abeceda Institute, Ljubljana [SI], hereafter referred to as the Organiser.
1. Acceptance and Confirmation
Admission to [conspicuum.infra .x] I. is subject to formal acceptance by the Organiser.
Following acceptance, applicants are invited to confirm their participation within the stated deadline.
Confirmation of participation constitutes a commitment to the programme and acceptance of these Conditions of Participation.
If confirmation and/or the required first payment is not received within the stated deadline, the Organiser may release the participant's place.
2. Participation Fees and Payment
The applicable participation fee is stated in the application information and confirmed upon acceptance.
A one-time administrative fee applies to confirmed participants and is charged in addition to the participation fee. Where payment by instalments is agreed, the administrative fee is payable with the first instalment.
Where payment by instalments is selected, the participant remains responsible for the full agreed participation fee according to the communicated payment schedule.
Failure to meet the agreed payment schedule may result in suspension or termination of participation.
Scholarships, reductions, or alternative payment arrangements apply only where confirmed in writing by the Organiser.
3. Withdrawal and Refunds
Subject to any applicable statutory withdrawal rights, once an accepted applicant has confirmed participation, participation and administrative fees are non-refundable.
This applies in the event of:
– withdrawal before or after the programme has commenced;
– withdrawal during the programme;
– non-attendance or partial participation;
– cancellation by the participant;
– inability of the participant to complete the programme.
Where payment by instalments has been selected, withdrawal, non-attendance, or partial participation does not release the participant from the remaining agreed payment obligations.
Nothing in this section excludes rights that cannot lawfully be excluded under applicable law.
4. Programme Commitment
[conspicuum.infra .x] I. is conceived as an integrated residency combining online programme activities, independent artistic development, critical exchange, experimentation, rehearsal, and participation in the associated festival.
Participants are expected to:
– attend and actively engage with scheduled activities relevant to their participation;
– present and critically articulate their artistic practice and methodologies;
– meet communicated artistic, technical, and administrative deadlines;
– prepare and submit required materials in a timely and professional manner;
– engage constructively with the work of other participants;
– maintain professional communication with mentors, collaborators, and the coordination team;
– arrive adequately prepared for rehearsals, laboratories, presentations, and performances;
– remain responsive to the development and transformation of their project through the residency process.
Participants are responsible for informing the Organiser as early as possible of circumstances affecting their participation.
5. Programme Schedule and Changes
The Organiser may make reasonable changes to the programme where required by artistic, organisational, logistical, technical, or other circumstances.
Changes may include adjustments to:
– seminar dates or times;
– mentors or other programme personnel;
– programme sequence or format;
– rehearsal and presentation schedules;
– venues;
– available instruments or technical resources;
– repertoire, setups, or presentation formats;
– online or in-person delivery.
Where possible, participants will be informed of significant changes in advance.
Reasonable adjustments that do not materially alter the overall character of the residency do not constitute cancellation of the programme or automatically give rise to a right to reimbursement.
6. Artistic Development and Presentation
[conspicuum.infra .x] I. is a process-based residency. Projects may enter the programme at different stages of development and are not expected to remain fixed in the form proposed at application.
Participants acknowledge that repertoire, instrumentation, setups, techniques, methodologies, materials, and presentation formats may develop through critical exchange, experimentation, rehearsal, testing, and reflection.
Participants may therefore be expected to clarify, revise, reduce, reorganise, substitute, or reinterpret aspects of their project where this becomes necessary or artistically relevant within the residency process.
The programme culminates in public presentation at the seventh Bled Contemporary Music Week.
Depending on the artistic premises and development of each project, the final format may include performance, lecture-performance, percussion laboratory, research presentation, premiere, first public realisation, recontextualised interpretation, or another format developed within the residency.
Acceptance into the programme does not guarantee a particular repertoire outcome, premiere, setup, instrumentation, or predetermined form of public presentation.
7. Instruments and Technical Resources
Percussion instruments and relevant technical resources for the on-site programme are provided by the Organiser according to the inventory, facilities, and resources available for the relevant edition.
Participants are expected to work with the instruments made available by the Organiser.
The availability of a particular manufacturer, model, size, configuration, tuning, accessory, or technical specification cannot be guaranteed unless expressly confirmed in writing.
The available instrumentation and technical resources constitute the practical framework within which participating projects are developed and realised.
8. Adaptation of Repertoire and Setups
Participants are responsible for ensuring that their repertoire and artistic projects can be realised within the instrumentation and technical conditions available through the programme.
Where necessary, participants are expected to adapt, arrange, substitute, reduce, reconfigure, or otherwise modify repertoire, instrumentation, setups, or performance concepts in accordance with the instruments and resources provided by the Organiser.
The Organiser will provide reasonable information and coordination concerning available instrumentation but is not obliged to purchase, hire, source, or provide additional or alternative instruments solely in order to accommodate repertoire or technical requirements originally proposed by a participant.
Where an exact proposed realisation is not possible, the participant is expected to develop an appropriate alternative in consultation with the Organiser and mentors.
Such adaptation forms part of the artistic and practical process of the residency and does not in itself constitute cancellation of the participant's project or create a right to reimbursement, subject to applicable mandatory law.
9. Special Instruments, Objects and Technologies
Projects involving specialised instruments, constructed or found objects, electronics, amplification, technologies, unconventional setups, or resources beyond those provided by the Organiser must be communicated sufficiently in advance.
Their use is subject to technical feasibility and prior agreement with the Organiser.
Unless otherwise confirmed in writing, the Organiser is not responsible for sourcing specialised instruments, objects, technologies, accessories, or materials outside the available programme inventory.
Where participants provide their own additional instruments, objects, or equipment, they remain responsible for their transportation, insurance, security, compatibility, and condition.
10. Use and Care of Instruments
Participants must handle instruments, equipment, spaces, and technical resources provided by the Organiser with appropriate professional care.
Any preparation, modification, attachment, treatment, extended technique, or use of materials that may affect the condition of an instrument or equipment requires prior approval by the Organiser.
Participants must follow communicated instructions concerning instrument use and report any damage, malfunction, or technical issue without delay.
Instruments and equipment may not be removed from designated premises or materially modified without prior authorisation.
Participants may be held responsible, subject to applicable law, for damage resulting from negligent, improper, or unauthorised use.
11. Responsibilities of Percussionists and Ensembles
Participants remain responsible for fulfilling the artistic and practical requirements applicable to their mode of participation.
Solo percussionists are responsible for the preparation of their repertoire, materials, technical requirements, and participation in all relevant programme activities.
Percussion ensembles are collectively responsible for the preparation and participation of their confirmed members, internal coordination, preparation of repertoire and setups, and timely communication of any changes affecting the ensemble or its project.
Changes in ensemble membership that materially affect an accepted project must be communicated to the Organiser without delay.
Where a change affects the proposed artistic realisation, participants are expected to develop an appropriate alternative in consultation with the Organiser where reasonably possible.
12. Rehearsals and Festival Participation
Participants are expected to attend all rehearsals, laboratories, technical preparations, presentations, performances, and other activities assigned to their project.
The precise rehearsal and presentation framework is determined by the Organiser according to the artistic, technical, and organisational requirements of the programme and festival.
Participants are expected to arrive adequately prepared while remaining open to further experimentation, revision, and artistic development during the on-site residency.
Where circumstances require changes to instrumentation, setups, repertoire, or technical arrangements, participants are expected to adapt accordingly where reasonably possible.
13. Public Programme Information
[conspicuum.infra .x] includes public artistic, research, and educational activities.
Information necessary for presenting and documenting the programme may therefore be made publicly available, including:
– participant names;
– ensemble names and members;
– biographies and professional affiliations;
– titles and descriptions of works or projects;
– repertoire;
– programme credits;
– photographs supplied for programme purposes.
Such information may appear in programme books, publications, websites, press materials, social media, festival communications, and institutional archives.
Further information is provided in the [conspicuum.infra .x] Privacy Policy.
14. Photography, Recording and Documentation
Programme and festival activities may be photographed, filmed, audio-recorded, livestreamed, or otherwise documented for purposes connected with the presentation, communication, documentation, and archival record of [conspicuum.infra .x] and its associated festival.
Such documentation may remain publicly accessible as part of the artistic, research, institutional, and historical record of the programme.
Where a specific use requires additional permission or licensing, this will be addressed separately.
15. Intellectual Property
Participants retain copyright and other intellectual property rights in their original artistic and research work unless otherwise agreed in writing.
By participating in the programme, participants authorise the rehearsal, presentation, and performance of materials submitted for the purposes of their participation and their reasonable use in programme documentation, communication, and archival materials.
Participants are responsible for ensuring that materials submitted or presented by them do not unlawfully infringe third-party rights and for obtaining any necessary permissions.
Publication or extended reproduction of a participant's work beyond ordinary programme documentation will be subject to separate arrangements where required.
16. Professional Conduct
Participants are expected to maintain professional and respectful conduct throughout all online and in-person programme activities and to use shared instruments, equipment, spaces, and resources responsibly.
Serious misconduct, harassment, repeated disruption, material misrepresentation, persistent non-participation, unauthorised use of instruments or equipment, or substantial breach of programme obligations may result in restriction or termination of participation.
Where appropriate, the participant will be informed of the issue and given a reasonable opportunity to address it.
Termination resulting from a serious breach by the participant does not automatically create a right to reimbursement, subject to applicable law.
17. Festival Participation and Travel
Participants attending the in-person programme are responsible for their own travel, accommodation, insurance, visas, meals, and related personal arrangements unless explicitly stated otherwise in writing.
Participants are responsible for any personal instruments, objects, accessories, implements, technologies, or equipment they bring to the programme unless otherwise agreed with the Organiser.
Participants are expected to attend the festival activities, rehearsals, laboratories, presentations, performances, or other sessions relevant to their project according to the communicated schedule.
18. Cancellation or Material Changes by the Organiser
If the Organiser cancels the programme in its entirety and does not provide a substantially equivalent alternative, participants will be entitled to reimbursement of participation fees paid for programme services not provided, subject to applicable law.
Where circumstances outside the Organiser's reasonable control affect individual seminars, rehearsals, instruments, equipment, personnel, venues, or festival activities, the Organiser may provide an alternative schedule, format, venue, instrument, technical solution, setup, or comparable programme activity where reasonably possible.
Such reasonable adjustments do not in themselves constitute cancellation of the programme or automatically create a right to reimbursement.
19. Privacy and Data Protection
Personal data is processed in accordance with the [conspicuum.infra .x] Privacy Policy and applicable data protection legislation.
20. Applicable Rights
Nothing in these Conditions is intended to exclude or restrict rights that cannot lawfully be excluded under applicable consumer or other mandatory legislation.
If any provision of these Conditions is found to be invalid or unenforceable, the remaining provisions remain applicable to the extent permitted by law.
21. Contact
Questions concerning these Conditions may be addressed to:
.abeceda Institute
info@abeceda.io